Privacy Policy for Applications

We are pleased that you wish to apply with us. In the following, we will explain how we process and hold your personal data within the scope of an application and other information, which is relevant to this.

1.    Who is responsible for the processing of your personal data?
Johanniter-Unfall-Hilfe e. V., Lützowstraße 94, 10785 Berlin (hereinafter referred to as “we”) is the controller for the processing of your personal data within the meaning of the Data Protection Act of the Evangelical Church in Germany (“DSG-EKD”).

2.    Who is the contact person for your enquiries?
For all questions relating to the processing of your personal data and the exercising of your rights in accordance with the DSG-EKD, you may consult with our Data Protection Representative, who you can contact at datenschutz@johanniter.de, 030 - 26997114

3.    For which purposes and on which legal basis do we process personal data?
We process your personal data for the purpose of your application for an employment relationship, insofar as this is necessary for the decision about the establishment of an employment relationship with us. The legal basis for this is § 49 paragraph 1 in conjunction with § 4 No. 20 DSG-EKD
Furthermore, we may process personal data about you, if it is necessary for the defence against asserted legal claims against us from the application procedure.
If an employment relationship is established between you and us, we may continue processing personal data already received from you in accordance with Section 49 Subsection 1 DS-EKD for the purpose of the employment relationship, if this is necessary for the implementation or termination of the employment relationship or to exercise or fulfil the rights and duties of the interested parties arising from a law or a wage agreement, or a service agreement (collective agreement).

4.    Which categories of personal data do we process?
We process data which are related to your application. This may be general data about you personally (such as your name, address and contact details), details about your professional qualification and school education or details about your professional advanced training or other details, which you send to us in relation to your application. Furthermore, we can also process career-related information, which you have made publicly accessible, such as a profile on professional social media networks.

5.    From which sources do personal data originate, if we do not collect them from you?
If we do not collect the data directly from you and you have e.g. an active profile with StepStone or disclose an inactive or only partly active profile to us within the scope of the application procedure, we may also use this to collect personal data.

6.    Which categories of personal data exist?
 We may send your personal data to companies, which are affiliated with us, if this is permitted within the scope of the purposes and legal bases referred to under Clause 3. Otherwise, personal data are processed on our behalf on the basis of contracts in accordance with Section 30 DSG-EKD, particularly by host providers.

7.    Is transmission to a third country intended?
Transmission to a third country is not intended.

8.    For how long will your data be stored?
We will store your personal data for as long as necessary to decide on your application. If an employment relationship is not concluded between you and us, we may also store data beyond this time if it is necessary for defence against possible legal claims. The application documents are deleted three months after notification of the rejection decision, if longer storage is not required on the basis of legal disputes.

9.    Which rights do you have?
As an applicant with us, depending on the situation, you have the following data privacy rights on a case-by-case basis; in order to exercise these, you may contact us at the details referred to under Clause 1 and 2 at any time.
a.    Disclosure
You have the rights to request disclosure about your personal data processed with us, as well as gaining access to your personal data and/or copies of these data. This includes disclosures about the purpose of the use, the category of the data used, their recipients and parties with access authorisation and, if possible, the planned duration of the data storage or, if this is not possible, the criteria for the specification of this duration.
b.    Correction, deletion or restriction of processing
You have the right to request the correction of the inaccurate personal data relating to you from us at once. In consideration of the purposes of processing  you have the right to request the supplementation of incomplete personal data - also using a supplementary declaration.
c.    Right to object
If the processing of personal data relating to you occurs on the basis of § 6 No. 1, 3, 4 and 8 DSG-EKD, you have the right to file an objection to the processing of these data, for reasons, which arise from your specific situation. We will then no longer process your personal data, unless we can provide evidence of mandatory, legitimate reasons for the processing, which outweigh your interests, rights and freedoms, or are for the purpose of processing the assertion, exercising or defence of legal claims.
d.    Cancellation right
If the processing is based on a consent you have the right to revoke the consent at any time without the lawfulness of the processing, which has occurred on the basis of the consent until its revocation, being affected. For this, you can contact us or our Data Protection Representative at any time, under the aforementioned details.
e.    Right to deletion
You have the right to request from us that personal data relating to you are deleted at once, and we undertake to delete personal data at once, if one of the following reasons applies:
 - The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
- You file an objection against the processing, in accordance with 8.c above, and no overriding legitimate interests exist for the processing.
- The personal data have been processed unlawfully.
 - The deletion of the data is required to fulfil a legal obligation under Union law or the law of the Member States, by which we are governed.
This does not apply, if the processing is required:
- to fulfil a legal obligation, which requires the processing according to the law of the Union or the Member States, by which we are governed.
- for the assertion, exercising or defence of legal claims.
f.    Right to restriction of processing
You have the right to request that we restrict the processing, if one of the following preconditions exists:
- you dispute the accuracy of the personal data for a duration, which enables us to check the accuracy of the personal data.
 - the processing is unlawful and you reject the deletion of the personal data and instead request the restriction of use of the personal data.
 - we no longer require the personal data for the processing purposes, however, you require them to assert, exercise or defend legal claims, or
 - you have filed an objection to the processing according to Number 8.c above, as long as it is not yet established, whether our legitimate interests outweigh yours. If the processing has been restricted in accordance with this Letter e, these personal data - apart from their storage - may only be processed with your consent or for the assertion, exercising or defence of legal claims. or to protect the rights of other natural persons or legal entities or for reasons of an important public interest of the Union or a Member State. If you have obtained a restriction of processing, we will notify you before the restriction is rescinded.
g. Right to complaint
Without prejudice to other administrative-law or judicial legal remedies, you have the right to make a complaint to the responsible supervisory authority (The Official Data Protection Representative for the Evangelical Church in Germany, Berlin Office), particularly in the Member State of your abode, your workplace or the location of the suspected violation, if you are of the opinion that the processing of the personal data relating to you violates the DSG-EKD.

10.    Necessity to provide personal data
The provision of personal data is neither legally nor contractually prescribed, nor are you obligated to provide the personal data. However, it is necessary for you to provide personal data for the conclusion of a contract for an employment relationship with us. This means that without providing personal data, in the event of a positive selection procedure, we cannot enter into an employment relationship with you.